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Privacy Policy

Effective Date: February 8, 2026

Last Updated: February 8, 2026

Introduction

Gilgami LLC (“KAIJUBEAM,” “we,” “us,” or “our”) operates the KAIJUBEAM platform (the “Service”), a community build battle platform where communities compete in hackathon competitions. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our Service.

By using KAIJUBEAM, you agree to the collection and use of information in accordance with this policy. If you do not agree with this policy, please do not use our Service.

Contact Information:

  • Company: Gilgami LLC
  • Address: 30 N Gould St Ste N, Sheridan, WY 82801
  • Email: zid@kaijubeam.com

Information We Collect

Account Information

When you create an account, we collect:

  • Basic Information: Email address, first name, last name, username
  • Profile Details: Avatar image

Submission Information

When you submit a project to a hackathon, we collect:

  • Project name, tagline, and description
  • Project link (URL)
  • Banner image and screenshot uploads

Platform Activity

  • Community Membership: Communities you join or create, and your role within them.
  • Hackathon Participation: Hackathons you participate in, judge, or organize.
  • Votes and Feedback: Votes you cast on submissions (ratings across creativity, execution, usefulness, and presentation) and any written feedback.
  • Invitations: Challenge invites and judge invites you send or receive.

Usage and Analytics Data

  • Last active timestamps and login times
  • Platform usage patterns and feature interactions

Technical Information

  • IP addresses for security and service provision
  • Session tokens for authentication
  • File uploads and media content

How We Use Your Information

To Provide and Improve the Service

  • To display your submissions and votes within hackathons.
  • To facilitate community competitions and scoring.
  • To calculate and display hackathon results and leaderboards.

Platform Services

  • Account Management: Creating and maintaining your profile
  • Community Features: Enabling participation in communities and hackathon competitions
  • Content Delivery: Showing submissions, votes, results, and community activities

Security and Safety

  • Authentication: Verifying your identity and securing your account
  • Abuse Prevention: Monitoring for violations of community guidelines
  • Security: Protecting against unauthorized access and malicious activity

Communications

  • Transactional Emails: Account verification and security notifications
  • Service Updates: Important platform changes and feature announcements
  • Hackathon Notifications: Updates about hackathon status changes, votes received, and competition results (with your consent)

Information Sharing and Disclosure

What We Share

  • Public Profile Information: Your username and avatar are visible to other KAIJUBEAM users
  • Submissions: Your hackathon submissions are visible to other participants and judges
  • Votes: Your vote scores contribute to aggregate submission scores visible to participants

What We Don't Share

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Service Providers

We share information with trusted service providers who help us operate KAIJUBEAM:

  • Convex: Backend infrastructure and data storage
  • Resend: Email delivery services
  • Dodo Payments: Payment processing
  • Vercel: Platform hosting and deployment

Legal Requirements

We may disclose your information when required by law, court order, or to:

  • Comply with legal obligations
  • Protect our rights and property
  • Ensure user safety and platform security
  • Investigate potential violations of our Terms of Service

Data Security

We implement appropriate technical and organizational measures to protect your personal information:

  • Encryption: Data is encrypted in transit and at rest
  • Access Controls: Limited access to personal information on a need-to-know basis
  • Infrastructure Security: We rely on industry-leading providers (Convex, Vercel) with robust security measures
  • Regular Monitoring: Continuous monitoring for security threats and vulnerabilities

Data Retention

  • Active Accounts: We retain your information as long as your account is active
  • Deleted Accounts: When you delete your account, we will delete your personal information within 30 days
  • Legal Requirements: Some information may be retained longer to comply with legal obligations
  • Hackathon Data: Submission scores and competition results may be retained for historical record purposes

Your Rights and Choices

Account Management

  • Update Information: You can update your profile at any time
  • Notification Preferences: Manage hackathon update, vote, and email notification settings

Data Rights

  • Access: Request a copy of your personal information
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your account and personal information
  • Portability: Receive your data in a machine-readable format

Exercising Your Rights

To exercise these rights, contact us at zid@kaijubeam.com. We will respond to your request within 30 days.

International Data Transfers

KAIJUBEAM is based in the United States. If you are accessing our Service from outside the US, your information will be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

Children's Privacy

KAIJUBEAM is intended for users 18 years of age and older. We do not knowingly collect personal information from individuals under 18. If we become aware that we have collected personal information from someone under 18, we will take steps to delete that information promptly.

State-Specific Privacy Rights

California Residents (CCPA)

If you are a California resident, you have additional rights:

  • Right to Know: Request information about the categories and specific pieces of personal information we collect
  • Right to Delete: Request deletion of your personal information
  • Right to Opt-Out: Opt-out of the sale of personal information (we do not sell personal information)
  • Non-Discrimination: We will not discriminate against you for exercising your privacy rights

European Residents (GDPR)

If you are in the European Economic Area, you have rights under the General Data Protection Regulation:

  • Legal Basis: We process your information based on contract performance, legitimate interests, and consent
  • Data Protection Officer: Contact zid@kaijubeam.com for data protection inquiries
  • Supervisory Authority: You have the right to lodge a complaint with your local supervisory authority

Cookies and Tracking

KAIJUBEAM uses minimal tracking technologies:

  • Essential Cookies: Required for authentication and basic platform functionality
  • No Third-Party Analytics: We do not use external analytics services like Google Analytics
  • No Advertising Cookies: We do not use cookies for advertising or marketing tracking

Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes:

  • We will update the “Last Updated” date at the top of this policy
  • We will notify you of material changes via email or platform notification
  • Continued use of KAIJUBEAM after changes constitutes acceptance of the updated policy

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: zid@kaijubeam.com

Mail: Gilgami LLC, 30 N Gould St Ste N, Sheridan, WY 82801

We will respond to privacy inquiries within 30 days.

This Privacy Policy was last updated on February 8, 2026, and is effective as of that date.